How to Write an Email for Salary Negotiation


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Whether you are leaving your current work or transitioning to a new one, there will always come a point when you must approach salary negotiation.

Even though it may seem difficult to write an email for salary negotiation, we’ve got you covered. In this article, we’ll walk you through the key suggestions for writing a salary negotiation email and include sample salary negotiation emails to help you understand.

But let’s start with an explanation of what a salary negotiation email actually signifies.

What is an email for salary negotiation?

The purpose of this formal communication is to discuss and negotiate the indicated initial compensation with recruiters, hiring managers, or even your HR Business Partners.

Yes, even internal staff members can create a salary negotiation email to debate and bargain for a higher raise during the evaluation season.

Inflation, an increase to reflect your most recent degree, certification, or license, or even bridging the pay gap between your present wage and workload are all acceptable arguments.

Writing advice for a salary negotiation email

Here are some tips to keep in mind as you’re writing a salary negotiation email.

Recognize your worth

When drafting your email for a salary negotiation, you must be aware of your value. You won’t be able to sound convincing when negotiating compensation if you don’t know what you’re worth.

When drafting your email for the salary negotiation, keep the following in mind: Work experience, current level of employment, and extra certificates or licenses.

Conduct in-depth market research

When negotiating a pay, always conduct a thorough market analysis. This will give you a better picture of what your peers who hold comparable jobs make locally. This will support your case in your salary negotiation email with a strong, data-driven argument.

To obtain a better idea of what you should be making, use the salary calculator.

Keep an eye on your spending

The most crucial thing to take into account while negotiating a new job’s wage is your expenses. For instance, if you are changing jobs and must move, be sure to include the expenses you will pay to take the position and request relocation benefits.

Request a compensation that is higher than what you need

One important negotiation strategy is to always propose a figure greater than the one you initially requested. This gives you the opportunity to haggle and obtain the package of your choice.

If you want an in-hand pay of USD 900, for instance, you can say USD 950 and then start a conversation about negotiating.

Obtain payment in other ways

Sometimes businesses are constrained by a budget, so even though they are unable to raise the pay you were quoted, they may make up the difference with another benefit.

You may, for instance, request a more adaptable work format by selecting a hybrid work mode. Therefore, if appropriate, make sure to state in your salary negotiation email that you are open to accepting another method of payment.

What to put in your email for salary negotiation

Keep in mind that a formal correspondence can include a salary negotiation. As a result, you must take care to write the email in a professional manner and avoid being hasty.

Here are a few elements you ought to mention in your email regarding salary negotiations.

  • The full name of the hiring manager, recruiter, or HR representative.
  • A concise subject line that makes it obvious what the email is about.
  • An acceptable greeting Mr., Mrs., or Miss Shani Indira.
  • A concise salutation that expresses gratitude for the recruiter’s time and the offer
  • The request for a new proposal for a review of the offered wage, supported by the same grounds, should appear in the following paragraph.
  • The final sentence should express your interest in the job and gratitude to the recruiter for their time and attention.
  • Your entire name and phone number are given as the email’s final two components (in case the recruiter wants to continue the negotiation over a call).

Samples of salary negotiations emails

Concerned and uncertain about how to write a salary negotiation email, still? You’re insured, so don’t worry! Here are some examples of salary negotiating emails to get you motivated.

Request for a pay raise because of inflation

Dear Mr. / Mrs. [Name of recipient],

Subject: Salary Increase Request to Address Inflation


It has been a great trip for me to work at [business name] for the past year. Not only that, but this business has been a source of great pride for me.

However, as times change, it gets more difficult for me to manage the additional costs I now have to pay. I would therefore be able to perform considerably better for the organization with an increase in basic money. I’m ready to advance my position and broaden my horizons in order to achieve greater things. Naturally, the goal of everything is to maximize the company’s advantages.

I’m open to having a conversation about what else I might be able to contribute to the business the next year in order to come to more agreeable terms.

I look forward to hearing from you.


I appreciate you

Sincere thanks

“Name of employee”

Requesting a pay raise before joining

Dear Mr. / Mrs. [Name of recipient],

Request for Salary Increase, Subject

I’d like to use this chance to express my gratitude to you and the name of the organization for considering me for the post of [job title]. Working with the team is going to be a lot of fun.

I also received information about my salary, which after taxes totals amount. However, I believe that a person with my level of education and status would receive a minimum salary of amount in any other organization.

Please evaluate my request; it would be greatly appreciated. I am also prepared to make whatever additional efforts that may be required of me. In the absence of a pay raise, I would be open to choosing from among whatever additional perks the company may have to offer.

I appreciate you,

faithfully yours,

Name of the candidate

With the evaluation season quickly approaching, I hope you will find these salary negotiation email samples useful as you create your own wage negotiation email.

In addition to the aforementioned advice, be careful to review your email for typos before sending it to the appropriate recipient.

Additionally, double-check the spelling of the addressee’s name and job title.


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